Contact

Order management and invoicing

Digitize and streamline accounts payable management with 4-module P2P solutions:

Purchase orders

  • It links Purchase Orders to all supplier-related information and
    the products ordered, including negotiations and contracts, or through external
    catalogs via Punchout technology.
  • Reduce administrative tasks and control expenses and optimize costs with a
    platform that ensures complete traceability of all operations and efficiency
    in reconciling orders with invoices.
  • Facilitates the approval process with:
    • Sequential multi-criteria authorization flows with e-mail signature option.
    • Flexible authorization: signatures directly by e-mail and mobile devices.
  • Automatically generates delivery notes and invoices linked to the purchase order, simplifying and centralizing document management.
Automates and digitizes the process from order to invoice acceptance in one place, with a streamlined approval workflow for both parties.

Receptions

  • Guarantees the receipt of your purchase orders, ensuring an efficient process, and providing qualitative assessments and services to evaluate fulfillment.
  • Detects delays immediately.
  • It is possible to add files such as delivery notes or packing list to the reception and associate them to the PO, having all the documentation centralized and updated.
  • Allows partial or total receipt of products linked to the purchase order, offering flexibility in the management of receipts.

Facilitates the management of recurring services and expense forecasting by having a detailed tracking of the receipt of products and services.

Billing:

  • Establishes an automatic reconciliation control process between invoices, purchase orders and product receipts (3 way matching).
  • It integrates an OCR system for the automation of invoice reading, optimizing the data entry process and reducing manual errors.
  • Avoid duplicate or incorrect payments.
  • Integrate itbid’s collaborative platform with your ERP accounting to unify financial and accounting management, improving traceability and control of the invoicing and accounts payable process.
Facilitates the invoice review and approval process, streamlining workflow and reducing processing times.

Catalogs

  • Access approved supplier-managed catalogs for efficient purchasing of products and services.
  • Static catalogs allow you to include photographs and the selection of items is done through a shopping cart for a more fluid and intuitive experience.
  • You can easily link the supplier’s products to an internal material code and keep both numbers and apply different filters to choose category, supplier or free.
  • Integrates external catalogs through Punchout, allowing direct connection to external supplier sites for a wider variety of products.
Allows the supplier to upload, manage and validate catalogs, ensuring product updates and availability.

Altafit

What we value most is the level of communication and understanding of the needs or incidents that have arisen.

We would recommend itbid for its value for money and proximity to the customer.

I WANT TO CONTACT

Doubts? Let's solve them:

Yes, you will be able to track agreements more accurately and analyze supplier performance in detail, significantly improving efficiency and transparency. This way you optimize available resources and automate processes to speed up objective decision making based on your previously defined purchasing criteria.

A supplier portal allows you to manage the invoices associated with previously issued and/or received Purchase Orders. If you want more complete information we recommend you to read the following article.

Supplier and quality management: Supplier portal, supplier documentation management, approvals and evaluations, risk and sustainability, incident management, ESG.

2. Negotiation and contract management: Purchase requests or requisitions, authorization flows, budgets, electronic negotiation: RFx, MRO, sealed envelope, auctions, management of
contract documents.

3. Ordering and invoicing management: Purchase orders, invoice management, purchase catalogs, budget management, receptions.

Yes, the management of purchasing processes, through the parameterization and implementation of a collaborative platform, allows us to “balance” the workload of the purchasing function processes, involving our suppliers in the performance of certain tasks inherent to our processes. Suppliers will be notified, with advance notice, in order to facilitate the planning and execution of tasks.

Yes, you will be able to carry out an evaluation, classification and selection process that allows you to verify whether a supplier is suitable to work with your company.

We can make the same approach if the question is asked about the products/services that these selected suppliers can provide us with.

The evaluation process, and therefore the approval process, consists of a set of tasks, which may range from actions or work at source or destination, to tests and reports, templates and questionnaires, all performed by different people and roles, depending on the category/s in which the supplier is classified.

If you have more questions, please send us an email here and we will solve them right away.

Don’t miss the latest news on digitization, events and news related to the purchasing area, subscribe to our Newsletter: