Negotiation and contract management
Four Modules to Optimize Negotiations, Reduce Procurement Time, and Save Costs.
Purchase Requests
- Automate and streamline all approvals and allocations of spending and purchasing needs from the company’s requestors.
- Create and manage purchase requisitions through a predefined approval workflow, covering all necessary process stages until completion.
- Design more efficient workflows with multicriteria approvals and customizable, predefined purchase request templates.
- This ensures smooth communication between all parties involved, improving traceability, real-time tracking, and process transparency.
- Fully integrates with any ERP system and other modules for managing orders or negotiations from internal requests.
A comprehensive solution that enhances
transparency, reduces time and facilitates an efficient collaborative suplier negotiations.
Negotiations
- An intuitive management process with complete process transparency and traceability, capturing company know-how and best practices for future negotiations.
- Access, create, and adjust templates for different negotiation models, cutting preparation and analysis time by up to 50%.
- Nine types of negotiations and auctions:
- Facilitate objective decision-making with predefined criteria, involving technical teams in evaluating received bids.
- Create multicriteria authorization flows for launch and award, with the ability to sign off directly via email.
Simply and optimize approval and evaluation management to minimize risks.
Contracts:
- Create, automate, formalize, and manage contracts and agreements.
- Maintain full traceability in the communication history and decision-making process, making contract review and audit easier.
- Receive alerts for key dates and renewals
- Automatically generate agreements using data extracted from SRM and e-Sourcing modules.
- Speed up processes by making them collaborative:
- Manage complex approval workflows among all involved users.
- Set up notifications for tracking commitments.
- Integrate digital signature platforms for a secure and efficient approval process.
Links contracts and agreements to related
negotiations,
centralizing information and improving accessibility.
Budgets
- Set and adjust budgets for locations, categories, requests, and purchase orders.
- Real-time visibility of the status of budgets such as:
requested, committed, available, with approval flows. - Assign different requests and purchase orders to each budget type for detailed expense tracking with approval flows that ensure spending limits are respected.
- Reduce time spent controlling the budget limits of each location, and manage them easily from a centralized platform.
Streamline processes, optimize results, and improve relationships with suppliers and other internal clients.
Streamline processes, optimize results, and improve relationships with suppliers and other internal clients.
Doubts? Let’s solve them:
It’s one of the biggest advantages of working with our platform: EVERYTHING UNDER CONTROL.
A procurement platform, by definition, allows you to manage and balance the workload derived from your procurement processes.
Managing the workload involves identifying:
- what needs to be done,
- who should do it and
- when it should be done.
The process of parameterization of the platform serves to perfectly adapt it to your needs.
It allows you to guarantee the maintenance of all the tasks of processes, including those related to the maintenance of the documentary load of your suppliers.
Depends on. A portal is a technology platform that allows businesses to interact and collaborate with their suppliers more effectively. This system centralizes information and provides a direct and secure communication channel between both parties.
It must be transversal to the market, attending to the sectors that make it up, a portal is and must be, a tool with a parameterization potential, capable of adapting to the operational needs of the processes of the Purchasing function of any sector.
It will be your management needs, derived from the nature of your processes and the company’s identity, that will determine whether or not a portal is for your organization.
No. Our platform is 100% cloud-based software, so it does not require installation. You can access itbid from any web browser. Having the software in the cloud eliminates the need for you to hire a team to maintain the servers that host the software and databases. Aside from the intrinsic benefits of this type of software in terms of security protocols and scalability, it also allows you to have updates automatically, so you will always have the latest version.
The itbid platform can be integrated with other software, for example, with an ERP through APIs that allow information to be transferred in one direction or another, to generate synergies and simplify purchasing processes.
Yes. As it is a configurable platform, it can be translated into multiple languages, which we can configure for you in the implementation. Currently, we have 12 languages: Spanish (Spain, Colombia, Peru), English, Italian, Catalan, Portuguese, Bulgarian, Polish, Russian, Greek, Chinese, French, Czech.
If you want to add a language that we don’t have, we can even configure it. We will only ask you to provide the files and documents in that language yourself.
Of course. The itbid platform is modular, customizable and scalable.
Implement the different modules little by little depending on the urgency or importance of the needs or problems to be solved by the purchasing department.
This achieves a progressive start-up that will allow you to adapt and get the most out of the different functionalities. Once a module is implemented, you can continue with the other modules or include new areas to the system.
If you have any further questions, please send us an email here and we will solve them right away.
