Contact

Negotiation and contract management

4 modules that allow you to optimize your negotiations, reduce the time of the contracting process and save money.

Manage quality documentation and processes, while minimizing risks and controlling your suppliers’ ESG, with these 5 customizable and scalable modules:

Purchase requests

  • Automates and channels all approvals and allocations of spending and purchasing needs of the company’s requesting users.
  • Create and manage purchase requisitions through a predefined approval workflow, with the necessary process chain through to closure.
  • Create more efficient and clearer workflows with multi-criteria approvals and purchase requisitions with predefined and parameterizable templates.
  • It facilitates fluid communication between all parties involved, improving traceability, real-time monitoring and transparency of the process.
  • Full integration with any ERP and other modules for order management or negotiations from internal requests.
Integral solution that improves transparency, reduces time and facilitates an efficient and collaborative management of negotiations with suppliers.

Negotiations

  • Intuitive management, transparent process, complete traceability of the process and capitalization of the company’s know-how and best practices for future negotiations.
  • Access, create and adjust templates for different negotiation models, reducing preparation and analysis time by up to 50%.
  • 9 Types of negotiations and auctions:
See more
  • RFx (Request for Quotation (RFQ)
  • Request for Proposal (RFP),
  • Catalog of
    e-Tender Products (MRO), and Electronic Sealed Envelope)
  • Auctions (Visible Price Auction,
  • Ranking Auction,
  • Multiproduct Auction,
  • Dutch Auction, and Multicriteria Auction).
  • It streamlines objective decision making with predefined criteria and involving technicians in the evaluation of the bids received.
  • Create multi-criteria authorization flows for launching and awarding, with the possibility of signing from e-mail.
Simplifies and optimizes the management of approvals and evaluations to minimize risks.

Contracts:

  • Creates, automates, formalizes and controls contracts and agreements.
  • Retains complete traceability in the communication and decision-making history, facilitating the review and audit of the contractual process.
  • Includes alerts for key dates and renewals.
  • Easily and automatically generates agreements from data extracted from the SRM and e-Sourcing modules.
  • Accelerates time by making the process collaborative:
    • Ability to manage complex approval flows between involved users.
    • Notifications for commitment follow-up.
  • Integrates digital signature platforms for a secure and efficient approval process.
It links contracts and agreements to the related negotiations, centralizing information and improving accessibility.

Budgets

  • Establishes and modifies budgets related to locations, categories, requisitions and purchase orders.
  • Real-time visibility of the status of budgets such as:
    requested, committed, available, with approval flows.
  • Assign different requisitions and purchase orders to each budget type for detailed tracking of expenses with approval flows that guarantee established limits.
Reduce control time at in relation to the budget limits of each company site and manage them easily.

To speed up times, optimize results and improve the relationship with suppliers and other internal customers :

W Bank

Their platform has allowed us to grow in the purchasing area and improve our negotiations.

Before, everything was manual, now we concentrate the information in one place and optimize the qualification of processes.

Terpel

It has what is necessary for the due process in the development of bids.
It is a friendly, fast and easy to implement and use platform.

FI Group

I would recommend the itbid Platform for the visibility it gives to the bidding process, agility in communication with suppliers. The digitalization gives seriousness to the process.

I WANT TO CONTACT

Doubts? Let's solve them:

This is one of the biggest advantages of working with our platform: EVERYTHING UNDER CONTROL.

A purchasing platform, by definition, allows you to manage and balance the workload derived from your purchasing processes.
Managing the workload involves identifying:

  • what to do,
  • who should do it and
  • when it should be done.


It is precisely the process of parameterization of the platform that serves to adapt it perfectly to your needs.
It allows you to guarantee the maintenance of all the tasks related to processes, among them, those related to the maintenance of your suppliers’ document upload.

Depends.
A portal is a technological platform that allows companies to interact and collaborate with their suppliers more effectively. This system centralizes information and provides a direct and secure communication channel between both parties.

A portal is and must be a tool with a parameterization potential, capable of adapting to the operational needs of the processes of the Purchasing function in any sector.

It will be your management needs, derived from the nature of your processes and company identity, that will determine whether or not a portal is right for your organization.

No. Our platform is a 100% cloud-based software so no installation is required. You will be able to access itbid from any web browser. Having the software in the cloud avoids the need for you to hire a team to maintain the servers that host the software and the databases. Apart from the intrinsic benefits of this type of software in terms of security protocols and scalability, it also allows you to have automatic updates, so you will always have the latest version.

The itbid platform can be integrated with other software, for example, with an ERP through APIs that allow the information to be transferred in either direction, to generate synergies and simplify purchasing processes.

Yes, as it is a configurable platform, it can be translated into multiple languages, which we can configure for you during implementation. Currently, we have 12 languages: Spanish (Spain, Colombia, Peru), English, Italian, Catalan, Portuguese, Bulgarian, Polish, Russian, Greek, Chinese, French, Czech.

Even if you want to add a language that we don’t have, we can configure it. We will only ask you to provide the files and documents in that language.

Of course. The itbid platform is modular, customizable and scalable.

Implement the different modules little by little depending on the urgency or importance of the needs or problems to be solved by the purchasing department.

This allows for a progressive implementation that will allow you to adapt and get the most out of the different functionalities. Once a module is implemented, you can continue with the other modules or include new areas to the system.

If you have more questions, please send us an email here and we will solve them right away.

Don’t miss the latest news on digitization, events and news related to the purchasing area, subscribe to our Newsletter: