Como CEO o director de compras de tu empresa, en muchas ocasiones, debes tomar decisiones difíciles en la gestión de proveedores, como por ejemplo, saber cuales podrían ser los idóneos a seleccionar, en base a criterios determinados de tu interés, sin invertir un tiempo considerable y cometer una serie de errores en tal proceso de compra.

Challenges in Supplier Management

In today’s information society, where our attention is overwhelmed by all kinds of highly specialized service offerings and increasingly so, companies—when making key decisions in supplier management—often face issues of efficiency, profitability, and long timeframes. This leads to doubts and problems such as:

• Which is the ideal supplier to choose based on my selection criteria?
• How can I conduct a fair negotiation and contract to achieve the optimal offer?
• Lack of efficient management and record-keeping of invoicing.
• No transparent tracking of the purchasing flow from order to invoice and delivery.
• Poor communication with suppliers, leading to misunderstandings.
• The quality and compliance of their purchasing policies fail when put to the test.

At itbid, our mission is to help you optimize the procurement process in supplier management in an easy, agile, and adaptable way. Our platform provides rigorous control and tracking of the entire purchasing flow in a centralized manner, within a single repository of information.

Additionally, you can contract specific phases of the procurement process tailored to your company’s particular supplier management needs.

We are a company that started operations in 2009 and have evolved to position ourselves as a technological partner with a full Source-to-Pay platform, as well as an operational partner with extensive experience in procurement and operations.

(*) Study conducted in large companies (Fortune 1000) and medium-sized companies (SMEs) in both local and global environments. Source: “Strategic Sourcing in the Mid-Market Benchmark” by Aberdeen Group

Supplier Management with the itbid Platform

In typical supplier management carried out by a company’s procurement department, organization, administration, and management are often reduced to inefficient tools that only cover partial phases of the procurement process, or even rely solely on spreadsheets. However, in the digital era, innovation in procurement provides an unprecedented advantage in speed and resource savings when selecting and managing your best suppliers.

We are a 100% Spanish company, with a presence in Barcelona and Madrid, and internationally in Colombia, Peru, and the Dominican Republic. Our supplier management solution is customizable, agile, and collaborative between client and supplier, supporting the critical purchasing flow of a company. It includes direct supplier participation, process traceability, as well as visibility, indicators, and reports for your analysis.

The advantages of the platform, from which many companies across different sectors have benefited since 2009, are numerous:

Greater efficiency in your processes:

• Reduction of overall costs
• Integration of your suppliers into internal processes
• Reduction of administrative tasks
• All under a single, simple, and visual information dashboard

Operational efficiency:

• Reduction of human error.
• Multi-project management.
• Project scheduling and organization.
• Management of related information: Category – Product – Supplier.

Transparency and traceability:

• Recording of all activity.
• Integrity of information.
• Compliance with purchasing policies.
• Contract Compliance.

Effective collaborative work:

• All users work with the same information.
• Message and notification center.
• Workflow visualization.
• Workgroups.

Rigorous analytical reporting:

• Visibility, activities, and results.
• Data extraction and export to Excel.
• Customizable activity reports.

Savings in desktop resources:

• Documentation digitalization.
• Elimination of paper.
• Información siempre accesible.

 

Let’s talk to achieve your procurement goals!

We are here to help you identify areas for improvement, work together, and achieve your goals. Trust our experience and collaborative approach to drive the success of your procurement.
Contact us here

Lower costs and time in supplier management

It is not just a tool to manage your supplier data—itbid is much more. The performance you achieve with our collaborative platform to optimize time and costs across your entire procurement flow makes the difference.

With itbid, supplier management takes the qualitative leap your company needs. No more laborious manual comparison of offers, slow negotiations, inefficient and unclear document management, poor communication with your suppliers, or lack of control over the overall procurement process.

Our data proves it—our clients have known it for years.

(*) Obtained from various studies 2018–2019–2020. Source: “Strategic Sourcing in the Mid-Market Benchmark” by Aberdeen Group and PwC Digital Procurement Survey 2019–2020 (PwC).

Supplier Management and Quality

Suppliers Portal

Create, manage, and maintain your supplier database easily, quickly, and efficiently, organized by categories through a collaborative platform.

It enables suppliers to manage their own registration and facilitates the digitalization and automation of SRM processes.

Establishes a fast and direct communication channel between suppliers, buyers, and collaborators.

Approvals and Evaluations

Streamlines, enhances visibility, and optimizes both time and resources for managing supplier and product approvals and evaluations.

Create your own templates for automated processes linked to your company locations and suppliers. Manage processes by phases and sub-phases with their respective owners, deadlines, tasks, and associated documentation—all in a collaborative way between your internal departments and external suppliers.

Questionnaires

Allows the creation of 100% customizable questionnaires to request information or documentation from both suppliers and internal users.
Supports both automatic and manual validation, as well as the configuration of special notifications for creators, users, and validators.

Specifications

Allows direct supplier participation in the design and development of products. It establishes a flow of actions and decisions that ensure a controlled and efficient process with the collaborative participation of all involved functions.

Supplier Risk

Identifies and determines supplier risk evaluation based on integrated external databases (financial, legal, and fraud data), responses to specific questionnaires, and validation decisions on sections/documents.

Configure, for each platform, the sections and criteria for risk assessment, their weighting and importance, supplier categorization, as well as the use of external data sources depending on their criticality.

Incidents

Establish a single communication channel for the identification, assessment, and handling of quality and service incidents with your supplier base.

Manage potential quality issues in the supplier’s product or service, or non-compliance with defined specifications, through a configurable workflow of evaluation, approval, and communication between the company and the supplier.

Negotiation and Contract Management

Purchase requests

Digitally transform the procurement request workflow, enabling smooth communication between all parties. Efficiently define, step by step, the entire process chain required to manage a purchase request: requisition, approval chain validation, approval, assignment, management, and closure.

Negotiations

Increase efficiency in your negotiations. Manage negotiation processes in a transparent and traceable way, optimizing available resources within a collaborative platform to achieve the best outcome.

Automate the negotiation process and streamline objective decision-making based on predefined criteria, involving technical teams in the evaluation and decision-making of received offers.

Contracts

Create, automate, formalize, and control your contracts and agreements. Easily and automatically generate agreements from data extracted from SRM and e-Sourcing negotiation modules.

Accelerate timelines by turning the process into a collaborative one, manage complex approval workflows, and oversee the contract lifecycle by setting up notifications to track commitments.

 

Let’s talk to achieve your procurement goals!

We are here to help you identify areas for improvement, work together, and achieve your goals. Trust our experience and collaborative approach to drive the success of your procurement.
Contact us here

Order and Invoice Management

Purchase orders

Ensure compliance with all conditions. Automate and digitize the formalization process from order to invoice approval in a single place, with an agile workflow for approvals from both your company and your suppliers.

Optimize costs by reducing administrative tasks, ensure full traceability of all operations, and achieve efficiency in matching orders with invoices.

Receptions

Ensure the formalization of the receipt of your purchase orders, guaranteeing an efficient and high-quality process. Order receipt management allows you to control the effective fulfillment of orders and assess qualitative aspects.

Invoicing

Streamline your suppliers’ invoicing to ensure an efficient process for review, approval, and reconciliation, allowing your suppliers to access a collaborative environment where they can manage their delivery documents and invoices.

Establish an automatic reconciliation control process (3-way matching) and connect the result directly with your accounting system in your ERP.

Catalogs

Allows you to purchase products and services, typically long-tail items, from supplier-provided and approved catalogs. These catalogs can be static, uploaded by suppliers, or dynamic, through punch-out connections to external supplier websites.

Take a leap in supplier management quality

At itbid, our mission is to support your company in its digital transformation journey within supplier management.

In conclusion, to summarize, our platform:

• Enables collaborative work with current and potential suppliers.
• Provides a cross-functional view of supplier relationships across procurement, quality, production, supply chain, administration, and finance.
• Operates as SaaS: no maintenance costs and continuous evolution.
• It can be integrated with any platform you may have, such as an ERP.
• It can be operational in less than one month.
• It is a modular, scalable, and customizable tool.

Stop being unable to manage your suppliers efficiently. In conclusion, our platform is simple, agile, and adaptable throughout the entire procurement process.

Request a demo here through our contact form, and we will carefully review your case to offer you a 100% tailored solution for your company.