itbid Platform
Simplify and automate supplier management, purchasing processes and comply with current regulations, ALWAYS.
The platform to transform your results
Adapt it to the purchase phases you need now, adjust as you evolve.
It has the following modules:
Supplier and Quality Management
Manage the documentation and quality control processes of your supplier network on a single platform.
Negotiations and Contract Management
Optimize your negotiations, save money and reduce the time of the contracting process with suppliers.
Order Management and Invoicing
Digitizes the formalization of orders and invoicing processes.
We offer scalable solutions, because everything is developed and implemented in-house.
Solutions to make the digitization of your procurement process an agile and transformative challenge:
1
Unnecessary complexity.
2
Implementation and learning curve.
3
Internal resistance to adopt a new digital solution.
4
Budgetary limitations for investment.
5
Doubts about the compatibility of the new solution with existing systems and processes.
Imagine a tool that:
- Records and stores the complete traceability of any action.
- Automates repetitive actions avoiding errors.
- Integrates other company departments into the processes, managing roles, responsibilities and workflows.
- It works as a SaaS: a per-use agreement, with no maintenance costs and continually updated.
- It is based on principles of collaboration, sustainability and efficiency.
From the choice of the supplier, to the invoice, leaving a complete traceability of the whole process. We imagined it and developed it, it is called itbid platform.
Unnecessary complexity.
1
A dedicated project manager dedicated to your case to expedite support and responses.
2
A team of specialists in Purchasing and Technological Development that will accompany you according to your objectives and needs at all times.
3
Our ACTIVE TRANSFORMATION methodology: With specific testing and training phases, where we review each process and prepare it for the next step.
Solutions to make the digitization of your procurement process an agile and transformative challenge:
Why they chose us and why they stay with us
Lafayette
We value that they are “buyers” and as such, they understand our needs and our “urgencies”.
Affinity
What stands out the most is that the commercial approach is positive, and the predisposition to look for solutions seeking a balance between standardization and customization.
Entrepinares Group
What we value most is the closeness, knowledge and support we always receive.
How we parameterize the perfect itbid Platform for your company
With the 5 steps of our ACTIVE TRANSFORMATION methodology:
Functional definition
OBJECTIVE
Survey to functionally define the behavior of the platform and processes to be implemented.
ACTIONS
- Definition of the map of categories and needs of the team in charge.
- Definition of new processes for all categories and cases.
- Detect possible optimizations.
Developments and paremetrization
OBJECTIVE
Set up, program and customize the platform.
ACTIONS
- Functional parameterization of the Platform.
- Identified developments.
- Phase I adjustments identified.
Validation testing
OBJECTIVE
Ensure correct operation.
ACTIONS
- Continuous itbid and client tests (PM client and key users) for all cases and users:
- Supplier.
- Buyer.
- Technician.
- Identify errors and readjust settings and developments.
Training
OBJECTIVE
Train users and ensure correct implementation.
ACTIONS
- Training sessions for users and key users of the platform.
- Follow-up meetings with the client’s PM to ensure correct operation and degree of use of the platform.
- Identify errors and improvements to be developed.
Go-Live and monitoring
OBJECTIVE
Materialize the transformation of the company by ensuring the correct implementation.
ACTIONS
- Follow-up meetings with the client’s PM to ensure correct operation and degree of use of the platform.
- Identify errors and improvements to be developed.
Where do we start?
- We will start with a meeting to get to know your objectives.
- You will be able to see with real data of your company, a demonstration of use and all the available solutions.
- We set in motion ACTIVE TRANSFORMATION.
Just fill out the contact form, and we will call you to get to know you.
Doubts? Let's solve them:
Is there a limit to the number of suppliers on the platform?
No, in the itbid platform there is no limit of suppliers and the number of suppliers will not affect the price of the software.
For this reason, in addition to your main suppliers, you can manage in your repository potential suppliers in order to have alternatives.
What are the advantages of using a supplier portal?
One of the most significant advantages of a supplier portal is process automation.
This tool allows replacing manual and repetitive tasks with automated workflows.
By automating the request for quotations, issuing purchase orders and other procedures, you save valuable time that can be spent on strategic activities.
In addition, automation reduces the possibility of human error, which leads to a reduction in costs associated with errors and the risk of stock-outs.
A supplier portal provides greater visibility and transparency in the procurement process.
Suppliers can access up-to-date information on the company’s requirements and conditions for consideration in bidding processes, fostering closer and more effective collaboration.
In short, it streamlines the end-to-end procurement cycle, accelerating and improving the decision-making process.
How can I manage my suppliers through the platform?
A collaborative platform serves to have all your suppliers, current and potential, organized by different criteria, with updated information and documentation, as a basis for a correct purchasing strategy.
The platform allows us to automate many processes, which streamlines and simplifies daily tasks.
In addition, it facilitates negotiations by providing a secure and structured environment for communications with suppliers, maintaining traceability of actions, controlling costs and ensuring compliance with the company’s purchasing policies.
Finally, a platform provides you with real-time reporting and analytics on spending and purchasing trends, allowing you to identify savings opportunities and optimize your purchasing decisions.
But I already have an ERP
If you already have an ERP, you should ask yourself: What operational needs do I have that my ERP does not provide?
Surely it is not for lack of specialization, since an ERP addresses many of them on a general basis.
But in companies with high complexity, large organizations, many suppliers, decentralized business units and complex production processes, it is essential to resort to tools that, from their specialization, provide us with the level of functionality necessary to cover these needs with guarantees.
Purchasing software is the perfect complement to supplier management, but make sure that the purchasing platform you choose can integrate seamlessly.
If you want more information, we recommend you to read the following article.
Does my company need purchasing software?
Depends.
The first thing is to understand whether the company has the necessary maturity to translate the change into a benefit for the organization’s management.
A first way to find out is to ask yourself if your organization has:
- an operational model (processes and procedures in place), and
- a defined organizational model (people and roles).
We recommend that you try to identify the return on investment in: intangible aspects: greater control, traceability, transparency, visibility, or tangible aspects: such as savings in more efficient processes (time) and money (cost savings).
A purchasing software will take you to the next level of professionalization with functions such as supplier evaluation and approval, electronic negotiation, contract management and real-time incident management.
Why should I buy a supplier management software?
A supplier management software is a fundamental strategic piece to ensure the fluidity and efficiency in the procurement of inputs and services. In addition, it optimizes processes and strengthens the company’s ability to react and adapt to changing market dynamics. By integrating real-time data, it facilitates decision making, minimizing risks and maximizing efficiency in procurement processes.
If you have more questions, please send us an email here and we will solve them right away.
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