Supplier management, quality and ESG
An agile and direct communication channel between Purchasing, Collaborators and Suppliers.
Manage quality documentation and processes, while minimizing risks and controlling your suppliers’ ESG, with these 5 customizable and scalable modules:
Supplier portal:
- Control supplier management with an agile solution that provides full traceability, efficiency and collaboration, promoting automation and document digitalization.
- Access objective and updated data by: supplier, category, plant or product, ready to create analysis and reports.
- Encourages collaboration and communication through messaging centers, notes and event logs of teams defined by categories and projects.
- Motivate current and potential suppliers to validate your products and services with customized forms and questionnaires.
- All under maximum information security with verification token.
Give a new meaning to your company’s supplier management: agility, traceability and collaboration.
Approval and evaluations
- Reduces risks in supplier sourcing through rigorous, well-documented evaluation and centralized monitoring of supplier performance.
- Create automated process templates and implement simple quality control through visual elements that facilitate results interpretation and decision making.
- Promotes collaborative management by managing responsibilities, dates, tasks and documentation at each stage of the process, between departments and suppliers.
- Define supplier qualification and evaluation criteria, measure and score performance, and compare results to the minimum required using spider charts.
- Analyze with summaries, SWOT analysis and draw conclusions for a complete and detailed evaluation.
Simplifies and optimizes the management of approvals and evaluations to minimize risks.
ESG:
- Enjoy an intuitive interface that consolidates all information on a single platform.
- Adaptable and customized to your company’s ESG regulations, it standardizes processes in the evaluation of dual risk: suppliers and categories.
- Tailor the platform to your ESG regulations and customize questions and evidence to your specific needs, standardizing supplier evaluation processes.
- Manages ESG with the itbid Sustainable Procurement Methodology with systems integration, controlling both internally and externally evaluated suppliers.
- Get a global view of your suppliers’ ESG scoring, enabling informed and strategic decision making.
- Centralizes the monitoring of the evolution of suppliers’ ESG activities and results, with a clear and complete view of sustainability compliance.
Risks
- Identify and control the risk of your suppliers through integrated external sources (financial, legal and fraud), and information collected in specific questionnaires.
- Global vision, centralized and updated, associated to each supplier, facilitating its control and follow-up.
- Customize the risk assessment sections and criteria, their weighting and weighting, and the categorization of suppliers according to criticality.
- Predefines workflows and criteria for risk assessment, ensuring consistency and efficiency.
- Implements visual elements for simple, visual quality control, facilitating the interpretation of risk data.
Incident and non-conformity management
- Centralize the management and processing of quality incidents between your suppliers and your company’s purchasing and quality departments, ensuring efficient and orderly communication.
- Detects and manages quality problems and non-compliance with specifications through a parameterized flow of evaluation, approval and communication between the company and the supplier.
- It monitors in real time the evolution of incidents, allowing a quick and effective response.
- Easily associate incidents with the corresponding purchase orders for accurate tracking.
- It allows responsible users to analyze and assess incidents, classifying and measuring nonconformities for detailed management. And it defines plans and corrective actions in cases of non-compliance.
Speeds up time, optimizes results and improves relationships with suppliers and other internal customers.
FI Group
itbid fits perfectly in size and flexibility to our needs with its negotiation and supplier portal modules.
We were surprised by the multiple negotiation modalities and the speed in obtaining information from suppliers.
ISDIN
It is an easy to manage and very user friendly platform.
We were convinced by the e-sourcing service and the supplier portal module.
Doubts? Let's solve them:
Is there a limit to the number of suppliers on the platform?
No, in the itbid platform there is no limit of suppliers and the number of suppliers will not affect the price of the software.
For this reason, in addition to your main suppliers, you can manage in your repository potential suppliers in order to have alternatives.
What are the advantages of using a supplier portal?
One of the most significant advantages of a supplier portal is process automation.
This tool allows replacing manual and repetitive tasks with automated workflows.
By automating the request for quotations, issuing purchase orders and other procedures, you save valuable time that can be spent on strategic activities.
In addition, automation reduces the possibility of human error, which leads to a reduction in costs associated with errors and the risk of stock-outs.
A supplier portal provides greater visibility and transparency in the procurement process.
Suppliers can access up-to-date information on the company’s requirements and conditions for consideration in bidding processes, fostering closer and more effective collaboration.
In short, it streamlines the end-to-end procurement cycle, accelerating and improving the decision-making process.
How can I manage my suppliers through the platform?
A collaborative platform serves to have all your suppliers, current and potential, organized by different criteria, with updated information and documentation, as a basis for a correct purchasing strategy.
The platform allows us to automate many processes, which streamlines and simplifies daily tasks.
In addition, it facilitates negotiations by providing a secure and structured environment for communications with suppliers, maintaining traceability of actions, controlling costs and ensuring compliance with the company’s purchasing policies.
Finally, a platform provides you with real-time reporting and analytics on spending and purchasing trends, allowing you to identify savings opportunities and optimize your purchasing decisions.
But I already have an ERP
If you already have an ERP, you should ask yourself: What operational needs do I have that my ERP does not provide?
Surely it is not for lack of specialization, since an ERP addresses many of them on a general basis.
But in companies with high complexity, large organizations, many suppliers, decentralized business units and complex production processes, it is essential to resort to tools that, from their specialization, provide us with the level of functionality necessary to cover these needs with guarantees.
Purchasing software is the perfect complement to supplier management, but make sure that the purchasing platform you choose can integrate seamlessly.
If you want more information, we recommend you to read the following article.
Does my company need purchasing software?
Depends.
The first thing is to understand whether the company has the necessary maturity to translate the change into a benefit for the organization’s management.
A first way to find out is to ask yourself if your organization has:
- an operational model (processes and procedures in place), and
- a defined organizational model (people and roles).
We recommend that you try to identify the return on investment in: intangible aspects: greater control, traceability, transparency, visibility, or tangible aspects: such as savings in more efficient processes (time) and money (cost savings).
A purchasing software will take you to the next level of professionalization with functions such as supplier evaluation and approval, electronic negotiation, contract management and real-time incident management.
Why should I buy a supplier management software?
A supplier management software is a fundamental strategic piece to ensure the fluidity and efficiency in the procurement of inputs and services. In addition, it optimizes processes and strengthens the company’s ability to react and adapt to changing market dynamics. By integrating real-time data, it facilitates decision making, minimizing risks and maximizing efficiency in procurement processes.
If you have more questions, please send us an email here and we will solve them right away.
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