Supplier, Quality, and ESG Management
A fast and direct communication channel between Procurement, Collaborators, and Suppliers
Manage documentation and quality processes while minimizing risks and controlling your suppliers’ ESG compliance with these 5 customizable and scalable modules:
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Supplier Portal:
- Control supplier management with an agile solution that offers full traceability, efficiency, and collaboration, promoting automation and digitalization of documents.
- Access objective and up-to-date data by supplier, category, plant, or product, ready to create analyses and reports.
- Foster collaboration and communication through messaging centers, notes, and event logs for teams defined by categories and projects.
- Encourage current and potential suppliers to validate their products and services with personalized forms and questionnaires.
- All under maximum information security with a verification token.
Give your company’s supplier management a new sense of agility, traceability, and collaboration.
Approvals and Evaluations
- Reduce risks in supplier contracting through rigorous evaluation, well-documented processes, and centralized tracking of supplier progress.
- Create templates for automated processes and implement simple quality control using visual elements that make interpreting results and decision-making easier.
- Promote collaborative management by assigning responsibilities, dates, tasks, and documentation to each phase of the process, between departments and suppliers.
- Define supplier approval and evaluation criteria, measure and score performance, and compare results with the minimum required using spider charts.
- Analyze with summaries, SWOT analyses, and draw conclusions for a complete and detailed evaluation.
Simplifies and optimizes the management of
approvals and evaluations to minimize risks.
ESG:
- Enjoy an intuitive interface that consolidates all information into a single platform.
- Adaptable and customizable to your company’s ESG regulations, standardize processes in evaluating double risks: suppliers and categories
- Tailor the platform to your ESG policies and customize questions and evidence to your specific needs, standardizing supplier evaluation processes.
- Manage ESG with itbid’s Sustainable Procurement Methodology with system integration, controlling both internally evaluated suppliers and those evaluated by external sources.
- Gain a global view of your suppliers’ ESG scores, allowing for informed and strategic decision-making.
- Centralize the monitoring of suppliers’ ESG activities and results with a clear and comprehensive view of sustainability compliance.
Comprehensive solution aligned with the CS3D Corporate Sustainability Directive to ensure ESG compliance. Optimize efficiency, reduce risks, and improve transparency in sustainability control.
Risks
- Identify and manage supplier risks through integrated external sources (financial, legal, and fraud), and information gathered in specific questionnaires.
- A global, centralized, and updated view associated with each supplier, facilitating control and monitoring.
- Customize the sections and criteria for risk assessment, weighting, and supplier categorization based on criticality.
- Predefine workflows and criteria for risk evaluation, ensuring consistency and efficiency.
- Implement visual elements for a clear and simple quality control, making it easier to interpret risk data.
Minimize hiring or purchasing risks with up-to-date and objective information.
Incident and Non-Conformity Management
- Centralize the management and processing of quality incidents between your suppliers and your company’s procurement and quality departments, ensuring efficient and organized communication.
- Detect and manage quality problems and non-compliance with specifications through a customizable flow of evaluation, approval, and communication between the company and the supplier.
- Monitor incident progression in real time, allowing for quick and effective responses.
- Easily associate incidents with corresponding purchase orders for accurate tracking.
- Enable responsible users to analyze and assess incidents, classifying and measuring non-conformities for detailed management. Define corrective plans and actions in case of non-compliance.
Establish a single, fast communication channel with your supplier base.
Streamline processes, optimize results, and improve relationships with suppliers and other internal clients:
Doubts? Let’s solve them:
No, there is no limit to the number of suppliers on the itbid platform and the number of suppliers will not affect the price of the software.
For this reason, in addition to your main suppliers, you can manage potential suppliers in your repository to have alternatives.
One of the most significant advantages of a supplier portal is process automation.
This tool allows you to replace manual, repetitive tasks with automated workflows.
By automating the request for quotes, issuance of purchase orders, and other procedures, valuable time is saved that can be spent on strategic activities.
In addition, automation reduces the possibility of human error, which leads to a decrease in costs associated with mistakes and the risk of stockouts.
A supplier portal provides greater visibility and transparency into the purchasing process. Suppliers can access up-to-date information on the company’s requirements and the conditions to be considered in the bidding processes, fostering closer and more effective collaboration.
In short, it streamlines the purchasing cycle from start to finish, speeding up and improving the decision-making process.
A collaborative platform serves to have all your suppliers, current and potential, organized by different criteria, with updated information and documentation, as a basis for a correct purchasing strategy.
The platform allows us to automate many processes, which speeds up and simplifies daily tasks.
In addition, it facilitates negotiations by providing a secure and structured environment for communications with suppliers, managing to maintain traceability of actions, control of costs and guaranteeing compliance with the company’s purchasing policies.
Finally, a platform provides you with real-time reports and analytics on spending and purchasing trends, allowing you to identify savings opportunities and optimize your purchasing decisions.
If you already have an ERP, you should ask yourself: What operational needs do I have and my ERP does not provide me? Surely it is not due to lack of specialization, since an ERP attends to many of them in general. But in highly complex companies, large organizations, many suppliers, decentralized business units and complex production processes, it is essential to resort to tools that, from their specialization, provide us with the necessary level of functionality to cover these needs with guarantees.
Procurement software is the perfect complement to supplier management, but make sure that the procurement platform you choose can integrate seamlessly.
If you want more information, we recommend you read the following article.
Depends on.
The first thing is to understand if the company has the necessary maturity for the change to translate into a benefit for the management of the organization. A first way to find out is to ask yourself if your organization has:
- 1. an operating model (processes and procedures implemented) and
- 2. a defined organizational model (people and roles).
We recommend that you try to identify the return on investment, in:
intangible aspects: greater control, traceability, transparency, visibility, or tangible aspects: such as savings in more efficient processes (time) and money (cost savings).
Procurement software will help you move to the next level of professionalization with functions such as supplier evaluation and approval, electronic negotiation, contract management or real-time incident management.
Supplier management software is a fundamental strategic piece to ensure fluidity and efficiency in the acquisition of inputs and services. In addition, it optimizes processes, strengthens the company’s ability to react and adapt to changing market dynamics. By integrating data in real time, it facilitates decision-making, minimizing risks and maximizing efficiency in procurement processes.
If you have any further questions, please send us an email here and we will solve them right away.
