Order and Billing Management
Digitize and streamline accounts payable management with P2P solutions through four modules:
Purchase Orders
- Link Purchase Orders to all supplier-related information and requested products, including negotiations and contracts, or via external catalogs using Punchout technology.
- Reduce administrative tasks, control expenses, and optimize costs with a platform that ensures full traceability of all operations and efficient reconciliation of orders with invoices.
- Simplify the approval process with:
- Sequential multicriteria authorization workflows, with the option to sign directly via email.
- Flexible authorization: approvals can be signed from email or mobile devices.
- Automatically generate delivery notes and invoices linked to the purchase order, simplifying and centralizing document management.
Automate and digitize the process from order to invoice acceptance in one place, with a streamlined approval workflow for both parties.
Receipts
- Ensure the receipt of purchase orders, facilitating an efficient process and capturing qualitative evaluations and services to assess compliance.
- Detect delays immediately
- Attach files like delivery notes or packing lists to the receipt and link them to the purchase order, keeping all documentation centralized and updated.
- Allow partial or complete receipt of products tied to the purchase order, offering flexibility in managing deliveries.
Facilitate the management of recurring services and expense forecasting with detailed tracking of product and service receipts.
Invoicing:
- Establish an automatic control process for reconciliation between invoices, purchase orders, and product receipts (three-way matching).
- Integrate OCR technology for automated invoice reading, optimizing data entry and reducing manual errors.
- Prevent duplicate or incorrect payments.
- Integrate itbid’s collaborative platform with your ERP accounting system to unify financial and accounting management, improving traceability and control of the billing and accounts payable process.
Streamline the invoice review and approval process, speeding up workflows and reducing processing times.
Catalogs
- Access supplier-approved and managed catalogs to make efficient purchases of products and services.
- Static catalogs allow the inclusion of photos, and item selection is done through a shopping cart for a smoother, more intuitive experience.
- Supplier products can easily be linked to an internal material code, retaining both numbers and applying various filters to choose by category, supplier, or free selection.
- Integrate external catalogs via Punchout, allowing direct connection to suppliers’ external sites for a wider variety of products.
Suppliers can upload, manage, and validate catalogs, ensuring product availability and updates.
Doubts? Let’s solve them:
Yes. You will be able to track deals more accurately and provide detailed analysis of supplier performance, significantly improving efficiency and transparency. This way you optimize available resources and automate processes to speed up objective decision-making based on your previously defined purchasing criteria.
A supplier portal allows you to manage invoices associated with previously launched and/or received Purchase Orders. If you want more complete information, we recommend reading the following article.
1. Supplier and quality management: Supplier portal, supplier documentation management, approvals and assessments, risk and sustainability, incident management, ESG.
2. Negotiation and contract management: Purchase requests or requisitions, authorization flows, budgets, electronic negotiation: RFx, MRO, Sealed Envelope, Auctions, Contract document management.
3. Order Management and Invoicing: Purchase orders, invoice management, purchase catalogs, budget management, receipts.
Yes. The administration of purchasing processes, through the parameterization and implementation of a collaborative platform, allows us to “balance” the workload of the processes of the purchasing function, involving our suppliers in the performance of certain tasks specific to our processes. Suppliers will be notified, with advance notice, in order to facilitate the planning and execution of tasks.
Yes. You will be able to carry out an evaluation, classification and selection process that allows you to verify if a supplier is suitable to work with your company.
The same question can be asked if the question is asked about the products/services that these selected suppliers can supply us.
The evaluation process and therefore approval consists of a set of tasks, which can range from actions or work at origin or destination, to tests and reports, templates and questionnaires, all carried out by different people and roles, depending on the category(s), within which the supplier is classified.
If you have any further questions, please send us an email here and we will solve them right away.
